ARE THERE ANY SPECIAL COMPUTER HARDWARE OR SOFTWARE REQUIREMENTS FOR SUBMITTING A COMPLETED 300 FORM TO OSHA?
No, only a working internet connection and the ability to upload information. OSHA provides a secure website with instructions for direct data reporting. Establishments have the option of submitting Recordable Incident Rate data by attaching an electronic file in a CSV or API format. Entities can access the secure OSHA website by clicking here.
WHAT ARE THE PENALTIES IF AN ENTITY FAILS TO SUBMIT THEIR 300 LOGS AS REQUIRED?
OSHA has estimated that around one-third of those required entities have failed to submit 300 Forms in the past. This type of violation normally can be subject to fines of almost $13,000. So far, the OSHA response to this mass noncompliance has been uncharacteristically mild, with that agency mostly sending warning letters to entities to submit their OSHA 300A logs in the future. On a more practical scale, OSHA simply lacks the manpower and compliance resources to take action against such a large number of employers who failed to submit their OSHA 300A Forms. However, OSHA’s position on this subject could change in 2020 and Centurion Insurance Services strongly urges organizations not to use this as an excuse for failing to submit their electronic OSHA 300A Forms by the required deadline.
OSHA has a history of being more vindictive with establishments that intentionally submit false or misleading information on their 300 Logs. OSHA can consider these “Willful” Violations and employers could be subject to a maximum fines of more than $132,000 per occurrence.
IS YOUR ORGANIZATION REQUIRED TO SUBMIT A 300 LOG TO OSHA?
Many industry groups are required to submit their 300A Logs if they have from 20 to 249 employees for a single location, which OSHA refers to as an “establishment.” Most establishments, unless specifically exempted from such record keeping by OSHA and having more than 249 employees at a single location, will also be required to submit electronic forms.